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Submit your presentation proposals by 22 April 2024

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ACCOMMODATION

List of hotels and accommodation form will be released in March 2024.

GUARANT International (further referred to also as the Conference Secretariat) has been appointed the official hotel accommodation agent and will gladly handle all related arrangements. Accommodation of various categories is provided at discounted prices near The Convention Centre Dublin.

GUARANT International strongly advises all not to work with any unauthorized vendors/companies who may offer you hotel reservation services by phone/e-mail with "discounted conference prices" and try to obtain your personal data including credit card details.

Please note that the price of accommodation is not included in the registration fees.

GUARANT International (further referred to also as the Conference Secretariat) has been appointed the official hotel accommodation agent and will gladly handle all related arrangements. Accommodation of various categories is provided at discounted prices near The Convention Centre Dublin.

GUARANT International strongly advises all not to work with any unauthorized vendors/companies who may offer you hotel reservation services by phone/e-mail with "discounted conference prices" and try to obtain your personal data including credit card details.

List of hotels

The list of hotels is continuously updated.

All prices quoted are per room per night including breakfast, 13,5% VAT and city tax. Should VAT or city tax change before the beginning of the Conference, the Conference Secretariat will automatically change the price of your hotel room and inform you in writing about the new price.

Please note that the price of accommodation is not included in the registration fees.

Group reservations

Group bookings cannot be made online as different terms and conditions apply. For further information, up to date availability and reservation, please contact the Conference Secretariat at woncaeurope2024@guarant.cz.

Individual reservations

 To make a hotel reservation, it is necessary to fill in the On-line Accommodation Form, which is part of the On-line Registration Form. Your password is the same for both on-line forms.

Reservations will be processed on a “first-come, first-served” basis. We recommend that you book your accommodation as soon as possible.  

A full pre-payment is required to guarantee the reservation. After the full payment has been received, your hotel reservation will be confirmed in writing by e-mail.  The full payment must be received on or before a payment due date, otherwise the reservation will be automatically cancelled.

Any change or cancellation of the hotel reservation must be sent in writing at woncaeurope2024@guarant.cz.  Please do not contact hotels directly.

Any changes in the reservation (except 100 % cancellation fee) will be subject to 10 EUR handling fee.

In case of cancellation of the event due to force majeure, GUARANT International reserves the right to charge a handling fee.

The appropriate refunds will be made after the Conference.

Extra expenses related to the hotel accommodation must be settled by the guests directly at the hotel reception before their check-out. Hotel may ask for guarantee of extras by credit card preauthorization or paying a deposit.

Cancellation conditions

The following cancellation conditions apply to the cancellation, reduction, shortening and no show of a hotel reservation.

Hilton Garden Inn Dublin City Centre, The Gibson Hotel

Cancellations received Cancellation fee
Until May 20, 2024 full refund, handling fee of 10 EUR will be deducted
From May 21, 2024 incl. – no show 100% cancellation fee for each cancelled night

Grand Canal Hotel

Cancellations received Cancellation fee
Until June 18, 2024 full refund, handling fee of 10 EUR will be deducted
From 19, 2024 incl. – no show 100% cancellation fee for each cancelled night

The Mayson

Cancellations received Cancellation fee
Until July 19, 2024 full refund, handling fee of 10 EUR will be deducted
From July 20, 2024 incl. – incl. no show 100% cancellation fee for each cancelled night

Temple Bar Hotel

Cancellations received Cancellation fee
Until August 18, 2024 full refund, handling fee of 10 EUR will be deducted
From August 19, 2024 incl. – no show 100% cancellation fee for each cancelled night

Holiday Inn Express Dublin City Centre

Cancellations received Cancellation fee
Until July 23, 2024 full refund, handling fee of 10 EUR will be deducted
July 24, 2024 – August 20, 2024 50% cancellation fee for each cancelled night
From August 21, 2024 incl. – no show 100% cancellation fee for each cancelled night

Methods of payment

Accommodation fees must be paid in EUR by one of the following methods:

1. Credit or Debit Card

For credit or debit card payments, please use the On-line Payment System. The system is accessible with the password that you received upon registration. The system accepts the following credit/debit cards: MasterCard/Eurocard, Visa and Diners Club.

2. Bank Transfer

The bank details including the 10-digit variable symbol will be automatically sent to your email address after submitting the accommodation form. Please note that payments without this variable symbol will not be identified and the accommodation will not be confirmed.

Please note that bank transfer payments will only be accepted by September 10, 2024 only. After this date, only payments by credit/debit cards will be accepted using the On-line Payment System.

All bank transfer amounts should be minus bank charges. Any banking fees accrued from the transfer is the responsibility of each party.

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